HR Solutions for Small Business, a Pittsburgh Human Resource Management consulting firm, provides human resource services and training to small businesses and nonprofits throughout western Pennsylvania . We help businesses and nonprofit organizations manage risk and ensure compliance as it relates to human resource governance.

Areas of focus include but are not limited to policy handbooks, talent acquisition, job description development, performance management, competitive salary analysis, employee retention, coaching new supervisors, communications and HR compliance.


Does your company

  • Want to protect and grow their business?
  • Need an immediate, professional solution from a certified professional?
  • Handle HR issues ineffectively and/or inefficiently by existing resources?
  • Have the expertise to stay up to date on changes in employment law?
  • Rely on one person to cover many functional areas whose background isn’t in HR management?

HR Audit

Are you a new leader to the organization and unsure of what tools and processes are in place? Are you interested in knowing what might be missing and therefore be a risk to the organization? An audit of the HR function is a good place to start. HR Solutions for Small Business (HRSSB) will review current information and provide you with a summary of what is in place along with any gaps which may exist. We will work with you to prioritize and fill in those gaps.

HRSSB can assist with:

  • Employee Files
  • Records Retention Programs
  • Identification of Necessary Policies and Procedures
  • Methods of Process Improvement

Performance Management

Transition from the traditional performance evaluation to a customized approach based upon your unique organization. You will learn how to assess staff in a 2-way collaborative effort where the employee takes ownership for achieving jointly set goals and objectives and takes personal responsibility for growth. We also coach you on personal development of employees and supervisors.

HRSSB can assist with:

  • Development of the Processes and Procedures
  • Coaching Supervisors or Employees
  • Compensation and Rewards

Talent Acquisition

Customize an approach to hiring staff which includes a variety of tools and checklists to recruit, interview, hire, and onboard new employees. This includes ensuring you target the right market, develop a job description and know when you are required to pay overtime, prepare behavioral interview questions, offer letters and onboarding tools. All tools are appropriate for your organization, industry, and culture.

Job Descriptions

A job description is essential in order to hire the right talent and pay people/staff competitively. Our approach is to interview the incumbent or the leader based on your preference. The description consists of essential job responsibilities and qualifications. Qualifications include the educational requirements, knowledge, and skills to be successful in the job and the physical work environment.

HRSSB can assist with:

  • Conducting Job Analysis
  • Identifying Essential Job Functions for the Position
  • Job Requirements
  • Writing Job Descriptions
  • Performance Expectations
  • ADA Compliance

HRSSB can assist with:

  • Pre-employment Screenings
  • Development of an Orientation Program

Policy Handbook Development

Even a nonprofit or small business with only one employee needs some kind of basic employee policy handbook to explain the working relationship. As your organization grows, the need for structure and consistent practice is a must in today’s environment. We work with you to develop important policies. Some policies are highly suggested and others are optional based on size and business.

HRSSB can assist with:

  • Exit Strategy for Termination
  • Social Media Policy Development
  • Creation of an Active Shooter Policy

Annual Handbook Review

As situations arise, policies change and/or new policies are implemented, a. An annual review of your written policy handbook ensures your organization remains in compliance with current laws and regulations.

HRSSB can assist with:

  • Implementation of new policies and interpretation for employees
  • Identification of policies not being followed and gaps in current policies
  • Drug and Alcohol Policy
  • Harassment Policy Implementation

Compliance Review

A compliance review ensures that a company’s operations adhere to the laws regulating the particular industry. The type of industry determines specific responsibilities. We look at several rules, laws and acts, such as the Fair Labor Standards Act (FLSA), sexual harassment, anti-discrimination laws, and more.

HRSSB can assist with:

  • Ensuring overtime is accurately recorded and paid
  • I-9 Audits
  • Developing and implementing an objective, fair and legally defensible disciplinary system and termination process

Overtime Compliance

After a job description has been prepared, a determination is made whether the job is eligible for overtime based on the Department of Labor’s Fair Labor Standards Act (FLSA) and the various criteria within the FLSA. The interpretations of the FLSA and a review of its components are crucial to help ensure compliance. Compliance with record keeping, paying overtime and written policies are key.

HRSSB can assist with:

  • Proper classification of job function
  • Ensuring overtime policies are clearly communicated

Competitive Compensation

A current and accurate job description enables a review of the competitive market to establish the appropriate level of pay to hire and retain top talent. This involves working with you to learn about the unique jobs in the organization, your culture and industry, and appropriate external comparators. External sources of pay, including industry resources, are referenced when available to the organization.

HRSSB can assist with:

  • Administering Wage and Salary Surveys
  • Analyzing and Summarizing Results
  • Providing Recommendations
  • Organizational Charts


Rewards come in many forms in any business, large or small, for-profit or not-for-profit. Whether it’s the annual or year-end bonus, cash incentives for a sales force or non-cash rewards, we guide you in assessing which type of reward is appropriate. We collaborate with you to determine factors important in making the decisions for your unique organization.

HRSSB can assist with:

  • Salary Administration
  • Bonus and Incentive Plans
  • Vacation and Other Time-Off Policies
  • Additional forms of Rewards and Recognition

HR Support Services

There are times when it makes sense for a small business or nonprofit organization to perform the HR functions. Yet they may need guidance or coaching on how to best proceed. Or, they may have questions on how to handle a particular people problem. We offer consulting services on a limited number of hours for just these types of situations where you determine how many hours a week or month best fit your needs.

HRSSB can assist with:

  • One-on-One Coaching for Management Staff
  • On-site HR support
  • Mediator for Workplace Conflict Resolution